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Out of the top 10 reasons for any project failure, over 4 reasons are associated with Project Management and right Project Team. It’s not simply staffing the project with bodies. Beyond 2 legs and 2 hands, you need the whole person to come in with a right can do attitude, right value system, relevant business process knowledge base, excellent application understanding, strong technical skill set. Needless to say, every company & group have their own personality, hence this resource has to fit well in the team, the culture, speed and style.

Team Staffing

Timely staffing of project team is very critical for project success. Otherwise the Dollars, Dates and Deliverables (3D of project) will miss the schedule. Having right resources staff the project is even more important. Goal is to build a team with excellent synergies, so the project is delivered on time, within budget. Any client vendor relationship takes time and several transactions to mature, before they build a productive synergy to give the best/optimized results.

  • We have developed a 4 step Global Resource Delivery Model (GRDM) to define the goal, staffing processes, performance review process and bringing the learning back into process improvement and optimization.
  • 10 step Sourcing, Screening & Staffing model (S3 Model) to source and hire the best talent.
  • 10 step Employee Care Model (EC) to retain the talent with full employee satisfaction for the project success.


PMO Staffing

Step 1. PMO Strategy Formulation:

  • Define the PMO goal (establish Charter and Executive control committee) Project planning. Managing Dollars, Dates & Deliverables
  • Define Project Methodologies, tools, techniques;
  • Define Processes (using PMI and CMM techniques and processes);
  • Define Documentation (Project Note Book)
  • Reporting & communication plan
  • Define Review process and project control mechanism
  • Define tool to track the program (for all and single project tracking processes)


Step 2. PMO Strategy Execution/deployment:

  • Define PMO deployment strategy (phased rollout)
  • Communication plan
  • Training Plan:
      Project Managers and ITM Group
    The End Users and Stake Holders
  • Ongoing hand holding, support, facilitation
  • Review and over all PMO on boarding success evaluation


Step 3. PMO Practice Review & Stabilization:

  • Conducting Project Reviews
  • Preparing & presenting Project performance matrix
  • Conducting Steering Committee meetings
  • Helping troubled projects & get them back on track (By performing audits, mentoring and training)


Step 4. PMO Practice Improvisation:

  • Understanding what's working? What's not? And the learning? (Lessons learned)
  • Feeding the inputs to the Strategy formulation team for fine tuning the strategy (deposit in lessons learned database)
  • Ongoing learning and improvement

 

The Key success factors:

  • The program must be owned and sponsored by the Chief
  • The leadership needs to believe in the concept
  • The leadership needs to communicate the plan effectively
  • Involve the Users & Stake holders as much as Project Managers & IT group
  • The goals should be realistic
  • Don't define the processes & methodologies for the sake of it. It should really help.
  • The change managers need to:
      Carry tremendous patience and maturity. Carry the stakeholders along with you.
    Extra ordinary people relationship management and communication skills
    Closely help the PM's through the first successful transaction.
    Be good facilitators
    Don't impose. Get strong buy in.
    People expectation management.
  • Strong reviews and follow through

 

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